Best Project Management Tools: Comparing Trello, Basecamp, Jira, Smartsheet, MS Project, and More

Reading time: 14 minutes

A project is a set of interdependent tasks that a group of people must complete in a certain amount of time to achieve the project’s main goal – develop a product or implement a program. 

Multiple teams involved in a project do their part of the work. Each team member has a set of tasks, often consisting of subtasks, that they must complete within deadlines while updating other employees and team leads on their progress and reporting once they have finished that task. Team leads keep a project manager posted about the ongoing actions. And a project manager keeps executives and stakeholders in the know. 

To cooperate and interact effectively within and between project teams, companies need a single solution that gives them a bird’s-eye view of the project and lets them zoom in and out when needed. Project management tools serve this purpose.

Project management software and its main features

Project management software allows for planning and monitoring resources (human, financial, or infrastructural), managing workflows (goals, tasks, deadlines), tracking productivity, collaborating, and exchanging information related to the project.

These solutions may differ in features and in the way the features are classified. But their main capabilities are:

Task management. With task management, users set goals and milestones, create tasks and add related information, assign duties to employees, and set deadlines. Some products have tools for task automation with which customers create rules that apply actions based on specified triggers. For example, notifying team members once a new task is added.

Project tracking and reporting. This capability is about real-time workflow monitoring. You can track the project progress in a grid view, a chart view with Gantt Chart used most often, or view tasks as cards organized across columns in a Kanban board. Solutions usually have built-in dashboards and provide some room for customization.

1 2 3 4 5 6 7 8 9 10 11 12 13